Selling To The City

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  • Bid Opportunities (Planet Bids)
  • Vendor Registration
  • PO Terms & Conditions
  • Bid Limits
  • Payment
  •   


  • General Provisions
  • Insurance
  • Bid Practices
  • Valid Purchases
  • Gratuities
  •  

    Contact Us

    City of Chula Vista | Purchasing Division
    Telephone: (619) 691-5141
    Fax: (619) 691-5149
    Finance@chulavistaca.gov

     

    The City of Chula Vista encourages open competition and conducts business in a fair and impartial manner. To facilitate participation, the following is a brief overview of purchasing policies and procedures.

     For more detailed information, or to schedule an appointment, please contact the Chula Vista Purchasing Division.

    Bid Opportunities & Vendor Registration (Planet Bids)

    Register online to view bid opportunities, download documents and bid on projects.

    General Provisions

    For the City's General Provisions, click here.

    Terms and Conditions

    For purchasing Terms and Conditions, click here.

    Insurance

    For vendor insurance requirements, click here.

    Bid Limits

    * Bids up to $10,000 may be awarded based on a single, informal quotation.
    * Bids between $10,000 - $100,000 require three informal quotes.
    * Equipment, materials, supplies and services, $100,000 and above, require an advertised, public bid opening.
    * Public Works projects, $50,000 and above, require an advertised, public bid opening.

    Bid Practices

    Informal bids may be e-mailed, faxed or sent by U.S. mail. Informal bids should be returned as directed in the request for quotation (RFQ).

    Formal bids are advertised on the City Website or in the City's official newspaper of record, currently the Star News.

    Formal bids must be returned in a sealed envelope, clearly marked with the bid name and number. Bids may be sent by mail or hand carried to:

    Purchasing Division, Finance Department
    276 Fourth Avenue, Chula Vista, CA 91910

    Late bids will not be considered.

    Tie Bids

    In the event of a tie bid between a vendor located in the City of Chula Vista and an out of town vendor, award will be made to the local vendor.

    Consultant and Professional Services

    Consultant and Professional Services may be awarded based on experience, qualifications, and demonstrated competence. Selection is typically made through a competitive negotiation process. Consultants and professional service providers should submit a letter of interest to the Purchasing Division.

    Payment

    The City will strive to take prompt payment discounts when offered. However, prompt payment discounts offered for less than fifteen days will not be considered in evaluation of bids. In the absence of stated terms, payment will be net 30 days.

    Valid Purchases

    No purchase of equipment, materials, supplies, or services is valid or binding unless authorized by the Purchasing Division.

    Gratuities

    Gratuities in the form of entertainment, gifts, or remuneration to any City employee are strictly forbidden and may result in debarment from doing business with the City.

    Surplus Disposal

    Surplus equipment, materials and supplies may be sold at auction by sealed bid or via informal quotation from prospective buyers. To view upcoming auctions on electronics and miscellaneous items, please go to:

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