Show/Hide

Important Updates:

COVID-19/Coronavirus - The City of Chula Vista is here to serve you. While in-person services are limited, many services are available online. For more details, please visit our Coronavirus page here

 

 

 

Important Notice to Fire Protection System Contractors

Print
Press Enter to show all options, press Tab go to next option

 

The Chula Vista Fire Department has instituted a new report submittal process for service providers who inspect, test, and maintain fire protection systems within our jurisdiction, and in accordance with the requirements of Title 19, Public Safety, Division 1, State Fire Marshal regulations.  Effective January 1, 2020, all compliant & non-compliant (deficient) fire protection system inspection,  testing, and maintenance (ITM) report submittals are required to be made via The Compliance Engine’s (TCE) online submittal system at www.thecomplianceengine.com.

The Chula Vista Fire Department is dedicated to delivering 100% compliance with our adopted Fire Code. This partnership with TCE’s web-based service attempts to aggregate, track, and streamline the collection of compliance data of fire protection systems within our jurisdiction. Property owners will receive timely proactive notifications of their inspections and testing requirements, and the Chula Vista Fire Department will gain the ability to better mitigate the risk in our community by improving public safety to our citizens.

All contractors performing work within Chula Vista city limits must possess a valid Chula Vista business license as well as any required California contractor licenses (i.e., C-16). Please note that the Chula Vista Fire Department will verify that all contractors submitting fire protection system plans who also perform ITM work, are registered with TCE’s system at the time of submittals.

All reports are required to be submitted on the forms required by the code or standard they are governed by. For example, fire suppression systems shall be on CSFM’s AES forms and fire alarm systems shall be on the NFPA 72 form. Reports are required to be uploaded to TCE in PDF digital format.

Contractors shall submit all reports in accordance with the following CVFD intervals and guidelines:

Report Type

6-Month

Annual

5 Year

Form/Standard

Fire Alarm System

 

 

NFPA 72

Automatic Fire Sprinkler Systems (Wet/Dry)

 

CSFM-AES 2

Standpipe

 

CSFM-AES 3

Fire Pump

 

 

CSFM-AES 5

Water Storage Tank

  ✓     CSFM-AES 6

Special Suppression System/Clean Agent/CO2

 

 

Manufacturer Specifications

Foam Water Sprinkler System

   ✓   CSFM-AES 8 

Spray Booth

 

 

CSFM-AES 7

Private Hydrant System

 

 

CSFM-AES 4

Kitchen Hood Suppression System

 

 

CSFM-AES 20

Dry Chemical System

 

 

CSFM-AES 21

Active Smoke Control System

 

 

NFPA 92

Emergency Generator

 

 

NFPA 110

Fire Escape

 

 

NFPA 80

Emergency Responder Radio Coverage System

 

 

Manufacturer specifications

 

 

 

SECTION 1- GENERAL REPORT PREPARATION GUIDELINES:

1.1  The table above includes only the reporting intervals required to be submitted to CVFD. It does not include all inspection and testing required by the applicable codes and standards

1.2  All reports must be submitted within 14 days of the inspection, testing, or maintenance completion

1.3  ITM reports that do not reflect inspection and testing results for all applicable components and devices, in conflict with the corresponding governing code or standard are considered incomplete and shall be categorized as "Deficient", both on the ITM form and on TCE's digital intake form

1.4  Do not submit multiple PDF files for the same ITM report. All sheets for the same report, including the cover sheet (i.e. AES 1) shall be provided within the same PDF file 

1.5  Multiple fire sprinkler, alarm systems, or hood systems within the same premises/address shall have their own and separate ITM report that assigns a system number to each system (e.g., sprinkler riser # 1 or Kitchen Hood # 1)

1.6  Systems within a complex or campus, sharing the same general street address shall be issued its own ITM report, and identified by the number of the building (premise) it serves (444 Broadway; Building # 1)

1.7  All forms shall be completed thoroughly and signed by all required parties

1.8  All data fields in forms shall be completed. No data fields should be left blank

1.9  Any data fields that are not applicable to the system being tested / inspected shall be filled with “Not applicable” or “N/A” after being verified

1.10  Contractors shall gather and provide all applicable premise contact information on the corresponding TCE contact data entry fields, to ensure proper notifications are generated and delivered to responsible parties

1.11  All deficiencies on ITM forms shall also be entered into TCE deficiencies data fields

1.12  All ITM reports that have been rejected by AHJ shall be revised and re-submitted within 14 days of the date they are rejected on TCE

 

SECTION 2- FIRE SUPPRESSION SYSTEM REPORT PREPARATION GUIDELINES:

2.1  Each system shall have its own and separate ITM report. Do not combine multiple systems within the same report (except when using AES forms 2.1, 2.2, 3 & 3.1)

2.2  All corrections and repairs to systems reported on AES forms shall be documented and submitted on an AES 10 form only

2.3  Job numbers on all initial AES inspection and testing forms shall match the job number on the corresponding AES 10 form, and vice versa

 

SECTION 3 - FIRE ALARM SYSTEM REPORT PREPARATION GUIDELINES:

3.1 All fire alarm system inspection and resting reports shall be prepared in the current version of the NFPA 72 form

3.2  All system component tests where you document that a visual inspection and/or a functional test was performed shall also indicate the outcome of such component test (Passed/Failed, etc.). "N/A" comments are not applicable when inspection/s and/or tests are performed or required. "N/A" is only applicable if/when the system test is not required due to the nature of the system and NFPA 72 requirements

 

SECTION 4 - KITCHEN FIRE SUPPRESSION SYSTEM REPORT PREPARATION GUIDELINES 

 4.1  ITM work reports are only accepted on CSFM's  AES 20 and AES 10 forms

 4.2  ITM work reports shall be prepared and submitted separately

 

SECTION 5 - SYSTEM IMPAIRMENT REPORTING:

 5.1  All system impairments shall be reported to the Chula Vista Fire Department immediately. When system   impairments are found during inspection or testing, they shall be reported via TCE. When impairments are found   outside of periodic inspection and testing, they shall be reported by emailing related information and documentation   to mzepeda@chulavistaca.gov

 

For questions related to the submission of fire system ITM reports to the Chula Vista Fire Department, please call the Compliance Engine Support line at (630) 413-9511. Additionally, much of the information needed to accomplish this can be found in the contractors “HELP” section of the TCE website. TCE provides free weekly webinar style trainings. For questions regarding the guidelines listed above, please contact Fernando Felix at (619) 585-5633 or email ffelix@chulavistaca.gov

View Full Site